Interim notice · company details to be confirmed

Employee Privacy Notice

Last updated: 24 September 2026

This notice explains, in plain language, how personal data is used in Elis Ballymount for work planning, staff requests, safety, training, communication and secure access. The system should only show each person the information needed for their responsibilities.

Who is responsible for your data

Your employer, as identified in your employment documents, is responsible for the personal data used in this system. The organisation's formal legal name and data-protection contact will be added here once confirmed.

What information may be used

• Your name, employee number, work area, role and account details.
• Your roster, attendance-related operational records and work assignments.
• Holiday, day-off and other staff requests, including their approval history.
• Training assignments, completion records and work-related notifications.
• Safety observations, near-miss reports, suggestions and complaints submitted through the system.
• Your personal email address only when you choose to provide it for account access or optional communication.

Why the information is used

Information is used to manage the employment relationship, plan work, operate the service, meet legal and safety duties, respond to staff requests, protect people and company systems, and pursue legitimate business needs where those needs do not override your rights. The appropriate legal basis depends on the purpose and may include employment contract, legal obligation or legitimate interests.

Consent and optional choices

Consent is requested only when a use is genuinely optional. It is not used as a blanket basis for information that must be processed for employment, legal, safety or operational purposes. You may change an optional choice without losing access to essential employment services. Providing a personal email address is optional; an alternative sign-in method can be provided.

Who can see the information

Access is limited according to responsibility and department. Staff normally see their own information. Supervisors and authorised managers may see information needed to plan work or decide requests. Production and Distribution access is kept separate. Confidential reports receive additional restrictions. Technical support access does not automatically include permission to read confidential staff content.

How long information is kept

Information will be kept only for as long as it is needed for the stated purpose and any applicable legal, safety, employment or record-keeping requirement. A formal retention schedule will replace this interim wording when approved. Access changes and important decisions are recorded for security and accountability.

Your rights

Subject to applicable data-protection law, you may ask for access to your personal data, correction of inaccurate information, restriction or deletion where applicable, and information about how it is used. You may also object to certain processing and withdraw any genuinely optional consent without affecting earlier lawful processing.

Security and complaints

Accounts are individual and access is permission-controlled. Do not share your password. If you believe your information is incorrect, has been accessed improperly, or you have a privacy concern, contact your manager while the dedicated data-protection contact is being confirmed. You may also raise a concern with Ireland's Data Protection Commission.